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British Rob's Blog

Welcome! Otherwise known as Rob Brown, I'm a Boston wedding photographer and recent transplant from England.

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I have a number of different readers to my blog and they mostly fall into two camps: other photographers and my clients / potential clients.

My clients are of course rightly concerned that their precious images are held securely; my peers are often interested in the technology I use to store images on.  So I thought a post about how I store my images would be useful. I won't talk that much about my actual procedures of backing up (that would bore most people senseless!), but more about the actual hardware technologies that I use. As a photographer, I am also an image librarian, ensuring that the images I take are kept safe and to do that I always ensure I am on top of the latest technology that will deliver the safest, most efficient solution.

Data storage is pretty cheap these days and you can almost guarantee that next year the same amount of storage on a hard disk will be half the price. Now, while folks at home and those shooting for fun may get away with just storing the images on their laptop disk or external drive, things get a little more complex and expensive when you regularly shooting two or three thousand images at a wedding. Not only does one have a huge amount more data to contend with - especially when shooting RAW with 17 and 21 megapixel cameras - but one also has to think about how to keep those images safe.

So there's the obvious problem of fire, theft or other physical loss and we can simply prepare for that by keeping our images duplicated on a backup disk(s) that we keep off-site. When I shoot a wedding or portrait session, after downloading my cards to my computer, I make an immediate backup and take the disk out of the house. So we've immediately doubled our storage cost.

Then there's the problem of data loss on disks. Now whatever medium you use, be it the classic magnetic hard disk, the newer 'solid state' disks, or on a CD or DVD, your data is never really completely safe. Just as your film or slides rot in the shoe box, data on a disk is not impervious to tiny errors that can cost you big.

Let's look at the method most of us use for storage: the magnetic hard disk. These disks have been with us now for what seems like an eternity, and while there have been a few changes to the basic interfaces, underneath the way in which data is stored on a disk as ones and zeros (a bit) has not changed. Each bit of data (see this description of how it works) is stored as north (0) or south (1) and with millions and millions of these bits being stored, one of them is bound to go wrong! Slight shifts in the earth's magnetic field, close placement to a radiator or loudspeaker, or someone dumping something magnetic right on top of your hard disk and you could be in trouble.

So here's where most of us go wrong. We use single disks to store our data and when that disk fails, either in a glorious puff of smoke or more commonly with just a few bits being messed up on the disk we run into problems. Sure, some of us run backups right? Well that's fine, but what if you run a backup each week, overwriting what you had on your backup disk... what if you overwrite it with data that's gone bad?

Enter redundant storage drives. Now these drives have been around for a while and are commonly referred to as RAID (redundant array of inexpesive disks). A bunch of disks the same size and type are stacked together in an array and a RAID controller, configured to one of several different options will allow you (under the right setting) to store your data across all of the disks as if they were one drive, plus offer redundancy. So if one drive goes down, you stick in a new one and carry on. Or if data goes bad somewhere on one disk, it can be rescued automatically from another.  There are a couple of problems with RAID: 1. You have to know a little technical junk to get the thing to work for you in the right way 2. As you are limited to using the same sized disks, when you run out of room you are forced to buy a new RAID system (or a very large single disk), then copy the data over, then start again with larger disks.

Enter Drobo. This rather interesting device has taken the digital creative marketplace by storm. As people that often have huge files and many of them, we commonly require extremely large storage drives, but with a way of growing them. Very often we don't have a big IT support group backing us, so a) we don't have the money for a lot of storage up front b) we commonly don't know what a RAID is, but we hope it isn't a raid by the IRS c) even if we did have a RAID we just don't have time to administer it... and just what the heck is it anyway? So as a photographer a few years back and struggling with storage options myself (back when digital photographer had already taken off but the storage hadn't caught up) I came across a video on youtube about the Data Robot (Drobo) and instantly knew this was going to make waves in the photo community. It took a good few months in 2007 before it was available, but as soon as I could I purchase one, with four 500GB disks (each one a couple of hundred $!). I didn't want to throw in too much storage; I couldn't AFFORD too much storage, so 2TB it was, which gave me 1.5TB total storage with 500GB of protection.

A few years later (as in last week) and my Drobo was showing an orange light and it told me to replace the disk with the least space. I ignored it and the other day it turned red (meaning I was really running out and I'd better do something about it!). So I headed down to Micro Center in Cambridge, bought a couple of disks and set about replacing them. Below is a video of how I did this:


Edit:
  • As you saw, you have to hold the lever aside when inserting a new disk (duh!) - always read the manual, as they say :)
  • My 1.5TB Green Disks actually ran at $120, not $80 (getting confused with the 1TB price).
  • Also, when you replace drobo disks, do them one at a time only!
  • A solid red light denotes that you're lack of storage is critical; a failed drive flashes red.

So the Drobo is a pretty cool device and I've trusted it for a while to protect the important images of my clients. It isn't an entire solution - you still have to back-up off-site and you will most likely want to use the drive inside your computer for editing as it isn't that quick (at least the USB2 only option that I have isn't!). However, it does hold EVERY bit of data I have created since 1997 on it and it works away, even while the computer is turned off, constantly ensuring my data is safe from the dreaded bit-rot. When it comes to making an off-site backup, I can rest easy knowing that the original data on the Drobo is completely intact as it had started out life, making the off-site backup a lot less worrying

Drobos now run at just $350 for the standard Drobo with USB2 and Firewire 800 or for $795 for the Drobo S with those same interfaces and eSATA (50% faster than firewire 800). If you have a need for even greater storage, they also have rack mounted versions. You have to purchase the disks seperately, but with 1 to 2 terrabyte disks running at extremely low prices (between $80 and $200), you really don't have to worry too much about a big hit. My suggestion is to buy enough storage for a year, then when drives get less expensive next year, just buy a couple more when you need to.

Bottom line: Drobo is the best archiving solution for professional photographers in my opinion. Low cost in the long-run (you can mix and match drives), simple maintenance (you just leave it plugged in; you don't need an IT background), easily upgradeable.

... and my clients can rest easier at night knowing that I've invested a lot of thought and money into the premier storage solution for creative professionals.
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January 28, 2010
Do you live a couple of hours apart from your family, or like me another continent?

Do you have kids and want to keep them and your closest friends in touch?

Have you tried online sharing services, but just don't have the time to upload?

Do you have more than one computer and need to sync documents and application settings without having to be on the network at the same time?

Do you always forget to copy those files over to your laptop before a client meeting?

Here's a great solution! I've been using this great service called Dropbox. It is really cool free online storage that mirrors a folder on your disk. You can use it as online backup, a way of sharing files between your home and work computer... or to share photos and video with your distant relations.

Dropbox is a little different - you basically just drop files into a folder on your computer and the files upload automatically in the background. To share them you can either share a private folder (with an email invite) or a public file, simply by right clicking on it!

Download dropbox for free here: http://bit.ly/9JuvlT

Once installed you will find the Dropbox folder in Finder on a Mac, or desktop, or My Documents if on PC. It works great on both.

Sharing a folder  with email invites (best if you want to keep totally private):
share folder.png- This option requires that the recipient have Dropbox installed as well. It is great if you have regular people that are wanting to see your photos or video, because every time you drop something in your folder, the automatically get the file in their dropbox too!
- Go to the Dropbox folder and a folder to put your files in.
- Then just drag your files (like movies) in there.
- Right click on the folder (not the file) and Go to the Dropbox menu (see screenshot) and select Share this Folder. Your web browser will open and you can then type emails to recipients. When they get the email they get a link to the folder and everything contained within it.

Sharing a file with just a link:
share file with link.png- Copy or move the file to the Public folder in Dropbox
- Right click, then choose Dropbox, then Copy Public Link
- Go to your email and paste.
- When the recipient gets the email, they click the link and automatically download the file!

Sharing photos:
share photos.pngYou can do the same with photos - just drag the images that you want into the Photos folder (into a sub folder if you want to get organised).
- Then right click on the folder, select Dropbox...
- Select Copy Public Gallery Link.
- Go to your email and paste - it will paste the web address.
- The recipient opens the email and views an automatically generated web gallery online!

Here's a sample: http://www.dropbox.com/gallery/117989/2/Website%20Portfolio/weddings%20best%20of%202009?h=a47d2b

So that's it. Really, once you've installed dropbox and you've done the above once you'll get the hang in no time! Just drag, drop, right click and paste!

And for the photographers out there with more than one computer, you can even sync your application settings, documents and even bookmarks between your computers (windows and mac) by means of a symbolic link with this finder plugin. I use it to do all of the above and love it! Especially great if you have Lightroom or Aperture on two computers and want to sync the preferences, presets etc!

Let's say you were working away at your desktop on a few files, then have to rush off to a client meeting. You head off, with your laptop under your arm and you open it but remember you didn't copy the files over! Oops! No matter, as soon as your laptop connects with the internet the files instantly sync to your laptop. You make changes in front of your client and those changes are automatically backed up to the cloud and will be present on your home computer as soon as it goes online. Genius!

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I just posted my favourites wedding photos of 2009 and thought it was worth a nod to explain what it takes to keep improving the quality of your images year upon year. How does one keep upping the ante?

If you are looking for a few tips on how to give your photography a kick in the pants in 2010 here it is:

- Take more photos. Even if you go out with a compact. Get the creative side of your brain engaged and shoot every day. I carry a small camera with me every day. It doesn't match the quality of my Canon gear, but liken it to the difference in quality of 35mm vs medium format film: perfectly adequate. Small enough for portability, but powerful enough to make 'keepers' that even I am happy with:
GF1 with OM 50 1.8

- Don't take yourself too seriously: listen to your peers, be honest with them about their work and ask them to be honest with you about yours. I'm lucky enough to be part of a great community here in Boston and a handful of us head to a monthly critique night at Mike and Kate's.

 
- Get on Flickr! No it isn't Facebook without a wall and annoying widgets. Flickr's been around for yonks (well at least since woolly mammoths were wondering the internet). It is a great way to stay connected to your photographer peers and explore billions of images for inspiration. Sure there's a lot of rubbish, but there's an incredible amount of amazing work that will stimulate the brain, especially on these cold days. I'm there (http://flickr.com/brownphotographic)

- Lastly, invest! No I'm not talking about chewing up all of your $ on the next big lens. Every year or so, invest in yourself, peel yourself away from flickr, twitter and facebook and enrol in a workshop. Ask your peers for good options. I've been on a couple recently:

Photo Biz Bootcamp run by Liana Lehman. Great 2-3 day (by day I mean long hours, but fun) course to get yourself on track, establish goals and make sure you are running a business solid enough to support yourself and your family.

Roots Workshop - a visual storytelling workshop run by Emilie Sommer and taught by an insanely talented group of working photojournalists. I continually wax lyrical about this workshop and for good reason. See my full report here.  The quality of my imagery has gone up tenfold, I've keyed my brain in to visual storytelling and I cannot contemplate not have invested in this one. They sold out for 2010 in just a day, so for a chance to get on the list for 2011 you'd better pay attention to the blog www.rootsworkshop.net . A 5D2 or D700 may be high on your list, but if you're looking to improve your storytelling rather than getting lower noise, drop the money on this workshop and have an incredible time doing it.

 


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Rob Brown:

Oh that would be cool!

Wish I was attending the whole thing again!

(01.07.10)
emilie inc.:

Aww, thanks Rob! So nice of you to include yet another glowing recommendation of your time at Roots! Hope you're planning on attending the lobster bake this July?!

(01.07.10)
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August 27, 2009
I am forever learning - I'm a complete nerd when it comes to photography - I soak up everything photo related and try to put it out simply to my fellow photographers on my twitter stream. When it comes to new tricks such as the most efficient way to control your aperture and shutter at the same time I'm the man. Nobody knows where it get it from, but they appreciate the geekdom :) I know my gear back to front; I can light pretty much anything; but when it came to trying to find a unique story in every wedding or a family portrait session I was honestly starting to become unstuck.

Earlier in the year my friend Shyla was featured in a video review of the Roots Workshop (yes that's me in both shots) - a week long boot camp introduction photojournalism to get a grasp of visual storytelling. Run by Emilie Sommer a professional photojournalist and wedding photographer extraordinaire from Portland ME, the workshop gathers together an impressive talent pool of her PJ friends: Greg Gibson, Tyler Wirken, Rachel LaCour Niesen, Mark Adams and Jennifer Domenick (and not forgetting J Sandifer as head chef and Mr Eric Laurits as the resident workshop storyteller). Add just a handful of students to the mix and what you get is a rather impressive tutor/student ratio! I called Shyla and it didn't take long for her to convince me to go.

The concept is this:
- Throw all of us together under the same roof of a lovely Cape Cod house for a week.
- Provide us with amazing food so we can just concentrate on the task at hand.
- Give us a thorough grounding in story telling and beat out the preconceived notions of what photojournalism really is.
- Assess our strengths and weaknesses and then give us a gruelling two day assignment that really, really tests us.
- Try to find a story and a way of telling it through beautiful images.
- Have your mentors come out, follow you around and kick your butt! Love it!
- Enjoy jumping off the dock after a tough day.
- At the end of each day sit us down in front of everyone, then image by image, disect exactly what and why we were trying to do.
- Send us back out with a clearer sense of where we were going.
- At the end of it all relish the lobster bake and present your story to the whole house.

Well I think I made it sound incredibly easy, but as Emilie puts it: "it is most certainly not a fluff workshop. Students will work hard and be critiqued hard". Yup, hard it was! Not being one that was ever good at easy, I relished the whole week.

My assignment was at a YMCA camp on the Cape with kids hanging literally from my cameras. Not having 'camp' back in England, the concept wasn't entirely new to me but I didn't really know what to expect. When I got there on the first day I walked up over the brow of a hill to a sea of colour and the immense noise of hundreds of kids and their camp counsellors. Then it hit me: how was I going to find a story in that? Then something else hit me: that was exactly why they sent me here! Not being able to carry any more gear than two cameras and a spare battery, the only thing I could concentrate on was the story.

Jennifer, Mark and Tyler provided critical feedback while I was either drenched from a full day of rain or knee deep in water trying to get action shots of the kids swimming in the lake. I came back from the first day feeling rather deflated, but after the first critique night with Tyler and Mark providing some pretty humorous ways of making me rethink my actions (complete with legendary quotes), I went forth into day two feeling energised and more purposeful. Taking all of the advice on board I was able to develop a simple story that showed the emotions of the kids and the counsellors, as both were as important as each other. At the end of it all I came away with a cohesive set of images that I delivered to everyone on the last evening.

I learned a huge amount, gained a much better sense of visual story telling and came away with a great bunch of new friends. Roots was the best workshop I have attended - the hardest work, but certainly the most ground covered in advancing my skills.

Every time I now shoot I'm constantly drawing on everything I learned - it helped me to see differently and find the story when one is not always obviously there.

Take a look at the story below and add your comments!
 
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16
April 26, 2009

After the storm, originally uploaded by Brown Photographic.

Caitlin and Jon's wedding in Marblehead, MA.

I reprocessed this image in Silver Efex Pro and Photoshop. Added structure and contrast to the grass; burned in the bottom edge and all four corners. Added contrast to the clouds, brightened the wedding dress and flowers and retained detail in the water. This is the first page of their wedding album.

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